ARTICLE I: NAME:
The name of this organization shall be the Warren County Chapter of the Genealogical Society.
ARTICLE II: OBJECTIVES:
The objectives of this organization shall be:
Section 1: To support the objectives of the Ohio Genealogical Society.
Section 2: To encourage active membership in this Chapter and the State Society.
Section 3: To build and promote interest in collecting and preserving historical and genealogical records of this and related areas.
Section 4: To publish and perhaps to copyright genealogical works in the name of the Warren County Chapter when approved by the Board of Trustees.
Section 5: To take an active part in making records available for genealogical research.
Section 6: All the foregoing are for carrying on the work of the Chapter; to operate solely for educational purposes as authorized by Section 501(c)(3) of the Internal Revenue Code of 1954 as amended.
Section 7: The Chapter will not carry on any activities prohibited to an organization exempt under Section 501(c)(3) of the Code.
Section 8: In the event of dissolution, funds and tangible property of the chapter shall be distributed to an organization or organizations, preferably in Warren County, exempt under Section 501(c)(3) of the Internal Revenue Code of 1954 as amended.
ARTICLE III: MEMBERSHIP:
Section 1: Membership is open to anyone, regardless of residence or ancestry, who is interested in genealogical research.
Section 2: Annual dues shall be established by the Executive Board with the approval of the general membership. They shall be payable January 1st.
ARTICLE IV: OFFICERS AND THEIR DUTIES:
The officers of the Chapter shall be President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, and Treasurer. They will be elected for a one-year term, but may be re-elected.
Section 1: The President shall preside at all meetings of the Chapter, Executive Board, and Board of Trustees. He / she shall appoint all standing or special committees as necessary to carry out the work of the Chapter.
Section 2: The First Vice President shall assume the duties of President in his / her absence, and will be Chairman of the program committee.
Section 3: The Second Vice President will preside in the absence of both the President and the First Vice President, shall be the contact person between the Membership and the Chapter, and shall be in charge of the surname file and ancestor charts.
Section 4: The Recording Secretary shall keep an accurate record of Chapter meetings and Executive Board meetings, and shall read them when requested. These shall be kept forever as a business history of the Chapter. The Recording Secretary shall be responsible for all subscriptions and their renewals as directed by the Executive Board. The Recording Secretary shall keep a current list of all committee members. The Recording Secretary shall have lists of current Warren County Chapter legal documents and their locations; and of the records of equipment belonging to the Chapter.
Section 5: The Corresponding Secretary shall be responsible for Chapter correspondence as directed by the President or Executive Board. The Corresponding Secretary shall send notices of our meeting dates to local newspapers and to OGS for printing in the OGS Newsletter. The Corresponding Secretary shall assist with the mailing or our Newsletter and of Heir Lines.
Section 6: The Treasurer shall receive all money and shall pay all bills as authorized by the Executive Board or by official approval at a membership meeting. The Treasurer will present a written monthly financial report which will be give to the Secretary for filing with the minutes of the meeting. The books are subject to review at the Board’s request.
Section 7: Outgoing officers will give their Chapter records to the newly elected officers.
ARTICLE V: MEETINGS AND QUORUMS:
Section 1: The Chapter shall meet on the third Wednesday of each month, the place and time to be decided by the Executive Board. Changes may be made due to holidays, weather, etc.
Section 2: Ten members shall constitute a quorum for a general meeting. Fifty-one percent of the Executive Board shall constitute a quorum for their meeting.
ARTICLE VII: EXECUTIVE BOARD:
Section 1: The Executive Board shall consist of the President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer, and Standing Committee chairpersons. The Executive Board will have charge of all business between general meetings.
Section 2: Any member who is a State Officer or Trustee of the Ohio Genealogical Society shall be an ex-officio member of the Executive Board.
Section 3: Other members of the Chapter may attend Executive Board meetings, but they will not have power to vote.
ARTICLE VII: BOARD OF TRUSTEES:
Three trustees will be elected for staggered three-year terms. They will not be on the Executive Board, but are to be concerned with long-range planning for the Chapter and to provide continuity. They also will decide what to publish.
ARTICLE VIII: COMMITTEES:
Section 1: Standing Committees shall be Program, Office Manager, Librarian, Historian, Cemeteries, Publications, Research, Heir Lines Editor, Newsletter Editor, and Education.
Section 2: Ad Hoc Committees may be Auditing, Budget, Nominating, Social Gatherings, and Special Projects.
Section 3: Committees serve at the will of the President.
ARTICLE IX: PARLIAMENTARY PROCEDURE:
Robert’s Rules of Order, Newly Revised shall be the parliamentary authority for this organization in all cases to which they are applicable and in which they are not inconsistent with this constitution.
ARTICLE X: AMENDMENTS:
Section 1: Proposed amendments must be in writing and must be mailed to the members 30 days in advance of the voting.
Section 2: Amendments must receive a two-thirds vote of those members present and voting. Amendments shall become effective upon adoption unless otherwise specified.
Revised December 6, 2001
Reviewed by members January 2002
Approved March 20, 2002